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  • National Police Checking Service Informed Consent Form

    For almost any application you make in Australia, you will likely need a Police Check as a requirement. The Police Check is now a standard means to assess a candidate.

    The Police Check is useful for;

    The “standardisation” and popularity of the Police Check among corporate Australia has enabled the National Police Checking service to improve the application process for a National Police Check. An example of such improvements is the informed consent form that is required to be completed prior to checks being submitted.

    What is in an Informed Consent Form for the Police Check application?

    All candidates must fill the Informed Consent form to apply for the National Police Check certificate. The Form consists of all the necessary information needed to begin a check of the applicant against the information on the Australian Criminal Database.

    The informed consent form is a stipulated agreement between the parties that grants the NPCS permission to handle the applicant's details. Filling the informed consent form is the first step to applying for a national criminal history check in Australia.

    What will I find in an Informed consent form?

    The informed consent form will request you to provide information that will help conduct an appropriate Police Check for the role you are seeking.

    For example, a Police Check for volunteer purposes will differ from the Police Check for paid employment as a Commercial Driver.

    The requests by Sections on an informed consent form includes;

    The Purpose of the Check

    The purpose of the Police Check depends on who/which organisation requests the Check. Generally, the purpose of the Police Check includes;


    • ✔ For Employment purposes (Employee)

    If you seek a paid role or apply for a paid position in Australia, your employer will likely request a criminal history check certificate. Employees or candidates applying for the Police Check must select the option of "Employment check" on the Informed Consent form.


    • ✔ For Volunteering purposes (Volunteer)

    To work as a volunteer in Australia, you will need to apply for a National Police Check in most circumstances. The Police Check for volunteers is not entirely the same as that for other purposes.

    All Volunteers must select the “Volunteer check” option on the Informed Consent form when applying for the Police Check.

    The Police Check for “Volunteer” reveals all the conviction records of the candidate relevant to the role they will be taking. The Police Check for a candidate seeking a volunteer role may reveal more of their;


    • ✔ For Licensing Purposes

    Licensing checks may be required from persons who need to obtain a particular license to take part in a regulated activity. The Informed consent form also includes the option “Licensing”.


    • ✔ For Probity Purposes

    Probity checks may be required from persons who need to represent themselves as a fit and proper person. The Informed consent form also includes the option “Probity".


    • ✔ For Individual purposes (individuals)

    A person can request a Police Check just for their knowledge or for general purposes. It does not have to be for specific purposes, and such a Check still releases all the disclosable court outcomes of the person.

    New or Renewal Police Check

    The applicant will also provide information if this is the first application for a renewal or update on a previous Police Check.


    Section 1: Contact details and Purpose of the Police Check

    Section 1 of the Form asks the applicant to specify the role, position, specific services they need the Check for.


    Section 2: Personal information

    The Informed Consent Form also requests information about the personal details of the applicant. The personal data requires the applicant to provide information such as;

    Name, including all maiden names, Aliases, Middle names, previous names, and so on. The individual must also fill in other personal details like their Sex/Gender and date of Birth.

    The informed consent also provides a field for the applicant to accurately describe addresses and their location history. The divisions include the suburbs towns, Postcode, Territory, Street No, and so on.

    The applicant will complete this section on the online application form when they fill in their contact information by including their,

    • Mobile Phone Number.
    • Email Address.

    Section 3: Proof of Identity and Biometric Link (with Liveness)

    This section on the Informed Consent Form requests the applicant will submit the required ID Documents for the criminal history check. The IDs that you submit must corroborate any name or information that you have given.

    • If you have one or more identification that has a different name, or
    • An ID Document in a "changed" Name from the one you submit,

    You may have to provide other additional IDs to match the legal name on the application form.

    If the name difference was from marriage, the applicant must present a marriage certificate issued by the Registry of Births, Deaths, and Marriages. Other change of name certificates issued by the Registry of Births, Deaths, and Marriages can be accepted.

    Church or celebrant issued marriage certificates are not an official identification document and will not be accepted.

    Applicants are also required to provide a biometric link that will establish linkage and liveness between the applicant and their application form. ANCC’s online application forms guide the applicant to complete this step via a selfie and hand-written numbers.


    Section 4: Informed consent form

    After providing the required ID Documents, the following section requests your signature and informed consent that you submitted the accurate details and required documents and agree to the police checking information disclosure and procedure.

    This section of the Informed Consent Form contains the details of the accredited service provider that forwards your Check to the central government agency for a result.

    How to apply for The Police Check in Australia


    Applying online via ANCC

    The procedure for applying for a Police Check in Australia has become simple and less complex compared to previous years. Now, applicants can apply online through the Australian National Character Check (ANCC) portal.

    There are benefits to applying for a Police Check online, including that all the processes can be completed online. The applicant can quickly complete the NPC informed consent form online through a PC, Tablet, or mobile device.


    Applying through a local police force

    Candidates can begin their Police Check application at their local Police force website. However, this process may be in-person and may require a paper-based application.

    Applicants should allow 10 to 15 business days to get a result.


    Applying through the Post Office

    The Post office serves as an intermediary between the applicant and the National Police Checking Service. Applicants can forward their completed NPC informed consent form to the Post Office and receive their certificate on completion through the Post office.

    What ID documents do I need to apply for a Police Check in Australia?

    The application process for a National Police Check requires 4 IDs from these three categories;


    • ✔ One (1) Commencement of ID document

    These are categories for the essential Identity documents for most applications in Australia. Commencement IDs include. But are not exempted to the following;

    • Valid Australian Birth Certificate,
    • Valid Australian Passport,
    • Australian Visa,
    • Australian Immicard – Allows the holder to prove their immigration status in Australia,
    • Certificate of Identity,
    • Document of Identity – issued by the Foreign affairs and Trade to Australian citizen to a person who has nationality of a Commonwealth country for travel purposes,
    • Australian Citizenship Certificate.

    • ✔ One (1) Primary Use in Community Documents

    Examples of Primary Use in community documents include;

    • Valid Australian Driver’s Licenses – it can be a learner’s permit, a provisional license issued by a State,
    • Australian Marriage Certificate - Australian Registry of Births, Deaths and Marriages must provide it for Marriages,
    • Valid Overseas Passport – with a valid entry stamp or Visa,
    • Current Proof of Age of Photo Identity Card,
    • Valid Shooters or Firearms License,
    • Persons under the age of 18 can use a current Student ID with a signature or photo, where there is no other Primary Use in the Community document.

    • ✔ Two (2) Secondary Use in Community Documents

    The applicant must provide any two of the following documents to satisfy the requirement for a Police Check;

    • Australian Secondary Student photo identity document,
    • Australian tertiary student photo identity document,
    • Credit reference Check,
    • Credit card; must show the various sources when submitting more than one,
    • Evidence of right to an Australian government Grant; Centrelink or Veteran Affairs,
    • Enrolment with the Australian Electoral Commission,
    • Photo identity card issued by a valid Australian government body,
    • Maritime Security Identification card,
    • Photo ID card; must be issued by an officer by a Police force,
    • Photo identity card; issued by the Australian Defence force,
    • Security guard or crowd control photo license,
    • Foreign government-issued documents (for example, driver's license, Passports),
    • Certificate of identity issued by a Foreign Affairs and Trade,
    • Travel document for conventions; secondary (United Nations) issued by the Department of Foreign Affairs and Trade,
    • Trusted referees reports (in the correct template),
    • Australian Trade Association Card,
    • State/Territory's government rates assessment notice,
    • Australian Taxation Office assessment notice,
    • Australian utility bill (must include name and address).

    What are the requirements for submitting an ID Document?

    1. Any of the IDs that the applicant provides must verify the personal information the applicant submits.
    2. The ID document should verify their full name. If different, an extra certificate from the registry of Births, Deaths and Marriages should provide proof for the "name change."
    3. At least one of the ID documents the applicant provides must contain a photograph image of the person.

    How can I obtain a national criminal history check?

    Individuals

    If you are an individual, you can obtain a national criminal record check certificate online via Australian National Character Check’s police check application form. The results are dispatched via email.

    Business and Enterprise Customers

    Business and Enterprise customers are able to sign up to ANCC’s business portal where they can order, manage, track and view candidates’ criminal history check results on their business portal. Organisations will undergo a process for approval prior to being granted access to ANCC’s business portal.

    ANCC sends an invite to the applicant to complete their criminal record check online and handles the application and informed consent form. Contact ANCC’s business and enterprise partnerships team today to enquire about setting up a business portal for your organisation.

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