Please be ready with your application reference number starting with 'P'. For example P1234567
A time arises when you may need a background check for representing yourself as a fit and proper person for a decision making role or for an entitlement. These types of checks are commonly called probity checks.
The Probity Check is a document of proof that you are suitable for the decision making role or entitlement you apply for.
Probity police checks are submitted by individuals for personal probity reasons. This includes where an applicant must provide a Nationally Coordinated Criminal History Check to represent themselves as a fit and proper person. The “Probity” purpose on a police check application form may include decision making roles or an assessment for an entitlement.
General examples of a police check for a Probity role may include:
Workers for a Company or Corporate organisations
Probity checks can be conducted on corporate workers in the case of Business to Business transactions, financial dealings, IPOs, mergers, partnerships and other corporate activities. The probity Check can also determine if the individual qualifies to carry out specific duties to the public like;
Workers of a Not for Profit Organisation
Non-profit organisations also need probity checks for almost the same reason as any corporate body. It reveals an individual’s suitability for the needs or roles they carry out in society. Most NGO organisations may need to present a probity check for their workers as part of their compliance requirements.
Probity checks are helpful for personal proof of suitability for a decision making role or entitlement. Getting certain appointments, functions or entitlements in Australia may require you to apply for a probity check.
Any person may apply for a probity check if it is a requirement.
There is much use for a probity check in Australia; it is used to check the suitability of a person or group for specific purposes like;
Applying to become a volunteer in certain organisations may require a probity police check. The check may reveal;
Foster parenting or Child adoption
Adopting a child is not a walk in the park in Australia. The process includes deeper and broader background checks about the individual, their history, family records, addresses, etc. Applying for a probity check for foster parenting will reveal the following details;
You may also require a probity check when applying for student placements or internships. The company or organisation that admits you to an internship may request a probity check for you. With the probity check, they aim to access details like;
School Board member
It may be impossible to get membership into a school board without submitting your probity check. Probity checks for educators are specially dedicated to the behaviours in a learning centre and towards children.
Education, especially for the young, is essential for the nation; there must be deeper checks on these educators.
The probity check for a school board member may include;
Public appointment Probity Checks
An appointed public official may be required to present their probity checks before commencing decision making roles. The probity check will assess the candidate based on;
The use of the probity checks is not just limited to these that are discussed here. The different roles or entitlements you apply for may require you to undergo a probity check.
Australia has a special database dedicated to all criminal offenders, offences and convictions given in a court.
These records contain the offender details, history and penalties imposed for such offences. The standard police checks compare a person's details to information in the criminal records.
The criminal records include;
Offences that have become spent in the records will not be disclosed under the Spent Convictions Scheme. The scheme applies to all violations that have surpassed a waiting period where the offender did not re-offend.
The Crime free period is a consecutive period of good behaviour for an offender. At the end of this period, they will have eligible offences removed from their criminal records. For a criminal record, the person does not have to disclose their spent convictions.
There are different details the probity checks disclose from a person's record. Note that a probity check will only reveal details that are relevant to what the applicant states.
For example, a probity check for a society board member may produce a different result from a probity check for an aged care volunteer worker.
Furthermore, it is impossible to use a probity check interchangeably. The agency or party must only accept probity checks conducted for the role or service they offer.
Various checks fall under the general probity checks in Australia. Depending on the organisation's internal risk mitigation policies, conducting a probity check may also be a combination of any of the following checks.
Confirming a candidate's identity is one of the primary and fundamental probity checks in Australia. This Check provides the requesting party information of the identity of a person compared to the identity that is stored in an official government database.
With an identity verification check, you can not only confirm the person's identity to the information they provide but also confirm that they are who they say they are.
Confirming a candidate's legal right to work in Australia is paramount if organisations wish to avoid hefty fines from the Department of Home Affairs for employing an individual that may be residing illegally, or past the expiry date of their visa grant notice.
It is getting more popular, albeit notorious, for people to swap jobs even after a horrible employment history. The new employer can often not determine the candidate's previous employment behaviour as such information doesn't appear in a Criminal record check.
With an employment reference check, employers can reference a candidate's past performance or relationship. The new employer can assess the previous corporate links of a candidate. They can also get specific information about their employees based on their relationship with their last employer.
The Check can feature assessment guides like;
An honest reply to this assessment will provide sufficient information to the new employer on employing the person.
It is not uncommon for aspiring employees to exaggerate the qualities in their CVs. It was once nearly impossible to verify the grades or information of a resume, especially where it relates to how a task impacted the person.
The Employment history check provides more insight into the significance of a role and how it turned out for all parties.
The Employment check helps the decision process by improving the accuracy of the information it provides. It involves duties like;
Being qualified for a job has little to do with the degrees or certificates you accumulate. There are many instances where a candidate may match the qualification and still fall short based on abilities. These Check goes further to determine the;
Part of the qualification check is to determine the character of the individual in carrying out their tasks.
These days it is easier to determine a candidate's opinion or position on a sensitive matter by scrutinising their digital activities. Many potential employees have sympathized with;
This is a check to check if a person's digital records can impact your organisation's process or reputation.
The digital footprints check assesses a person's action online through their public chats and contents. A person can be denied a role or position due to incriminating or illicit posts they made.
For example, an agency may deny you employment if you have been making anti-semitic posts.
The organisation can refuse the person a position if they consider their digital records a possible stain on their reputation.
Some roles require the candidates to declare their financial records and assets. It will also disclose whether the candidate has a bankruptcy history or is proceeding. It helps the requesting party ascertain the creditworthiness or financial solvency of the applicant.
The fact that a person has a criminal history or violation in their probity check is not a certain assault on their application. There are different commissions and agencies in Australia that supervises against employment discrimination.
People must not be discriminated against genetically because of their Check results, or the employers may face questions from the Equal Rights Commission.
Even where there is a guilt finding, the employer must consider certain factors and procedures in handling a Police Check to ensure that the criminal record or other misdemeanour relates to the inherent requirements of the role.
Although the probity check is peculiar to the purpose you apply for, it does not guarantee an automatic dismissal. The employer must consider how such Offence will affect the candidate's suitability.
This difference can be explained in;
The employer can also consider how the person has turned in a new record since the last offence. Usually, a recent or repeat offence is more grievous and impacting than a lone Offence in the past.
The Court may impose less severe sentencing if it considers the Offence or the candidate's participation as minor. An employer can also consider that the Court deemed it satisfactory to issue lesser sentencing.
Offences committed as a juvenile should have less impact than those committed while an adult for apparent reasons.
The employer can also consider the status of the law that made such an act a criminal act. If such laws are now obsolete in the legislation, it can be a mitigating factor in assessing a probity check.
Employers must do so with the strictest policies and safety measures when handling a candidates' document or file. Specific legislations like the Privacy Act prohibits indiscriminate use and handling of sensitive information.
If you are an individual, you can obtain a national criminal record check certificate online via Australian National Character Check’s police check application form. The results are dispatched via email.
Business and Enterprise Customers
Business and Enterprise customers are able to sign up to ANCC’s business portal where they can order, manage, track and view candidates’ criminal history check results on their business portal. Organisations will undergo a process for approval prior to being granted access to ANCC’s business portal.
ANCC sends an invite to the applicant to complete their criminal record check online and handles the application and informed consent form. Contact ANCC’s business and enterprise partnerships team today to enquire about setting up a business portal for your organisation.
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