About Australian Police Checks

A person applying for a job or volunteer work may be required to present their Australian National Police Check certificate.

When companies/organizations screen for qualified persons on a job offer, it is quite common that they request the applicant's Police Check. If such a job involves "interactions" with people considered as "vulnerable" or "special needs" populations, like children, the aged, and those with disabilities, then it becomes imperative.

If you are requested to present your National Police Certificate, there are numerous ways you could obtain it. You can obtain your check applying via the;

• √ Australian Federal Police (AFP)
• √ Your local Australian police station
• √ An accredited agency like Australian National Character Check™

Applying through a police station can take anywhere between 7 and 21 days to get your Police Check. The process is generally paper based and results get posted to a physical address. However, with an agency like Australian National Character Check, you will not only get your police check certificate emailed electronically back to you as soon as your results get released, the online application process can be completed and submitted in as little as 12 minutes.

When an individual begins the application for the National Police Check, they are directed to fill out an online application form. Completing and submitting our comprehensive online forms fulfils any other form of bureaucracies or paper-work, and removes the need for in-person submission.

An applicant who has successfully registered for their Police Check would in most cases have it emailed to them within 24-48 hours and can choose to have the hardcopy delivered by post to them. In some instances the process may take up to 15+ days if the applicant gets referred for manual processing by Australian police agencies. Manual processing generally occurs for persons that have a common name, or a name that is similar to a person of interest on the national police checking database.

Releasing police check results in accordance with the spent convictions scheme is a statutory function of Australian police agencies and there is a fee associated with each police check request. Therefore, it is not possible to obtain a free police check in Australia. Applicants can obtain an Australian police check certificate with a fee of $48.90 using the online police check application form.

Even though volunteers are also required to get a police check certificate together with paid workers, they have to pay a fee to get the police check certificate.

Some organisations have arrangements in place where they cover the cost of the police check for their employees or contractors. Other organisations encourage the employee to bear the cost and fulfil the normal process of obtaining a national police check certificate.

Applicants should check with their employer or the requesting organisation about whether or not they will be reimbursed for the cost of the police clearance.

Online Police Checks are usually delivered to an applicant within 24 to 48 hours upon completion of the application. However, an applicant's data or application can be flagged for "manual review" by Australian police agencies. Manual review occurs when some or all data on an application matches or resembles records on the police criminal database.

A manual review may not be equal to conviction or guilt to an offence. Many reasons can lead to the "flagging" of an application for manual review.

• Common/Shared data, like Name; having common names like William, John, Brian might lead to a “potential match" in the search algorithm.
• If you have also changed addresses frequently over a short period could also draw attention to your application.
• Previous convictions on traffic offences (or other offenses) can lead to your application being flagged for verification.

Police Checks are only requested by the company/organisation seeking it as a means of reference. Therefore, the period of validity for the national police certificate is at the sole discretion of the organisation that requests it. It mostly depends on their internal risk mitigation strategy.

A Police Check is a point in time check; it is valid up until the date of issue. Though, most Australian organisations will not accept police checks older than 3 months.

Also, police checks are non-transferable between organisations. This is because Australian police agencies release criminal offences that are relevant to the proposed position, occupation or entitlement that is indicated on the police check application form.

You will be notified by the requesting authority when they want an updated police check. If you commit an offense or have a conviction within the period before an updated certificate, you should apply for an updated police check certificate.

Australian Federal Police (AFP) police checks are used for the following purposes:

• Residents of the Australian Capital Territory (ACT), Jervis Bay Territory and external Commonwealth territories
• People seeking employment with the Commonwealth Government
• People requiring a check under Commonwealth legislation
• Australian immigration purposes
• Where the applicant resides overseas
• Overseas employment
• Overseas adoption
• Visa applications for overseas travel.

Police Checks is a record containing all the disclosable court outcomes (DCOs) of an individual including but not limited to:

• Charges for offenses in corporate organisations
• Sexually related offenses
• Traffic charges for which an individual is convicted
• Sentences and Convictions
• Pending court charges and offences

• 5 years have elapsed and convicted as a minor;
• Ten years have elapsed if an individual was convicted as an adult.

• Companies and organisations need to protect the interests and integrity of their brand, which is reflected through their employment policy and staff.
• Brands and Organisations also have a duty to protect the safety of their customers, properties, interests and the general work environments through their employment policies.
• Organisations that handle the care of the aged/vulnerable are mandated by the government, through the Aged Care Act of 1997 to request or carry out Aged Care Police Checks on workers and volunteers.

• Employment in areas where the individuals will work in proximity/direct service to vulnerable groups.
• Employment in sensitive job roles or where the individual is given a job role that entails a position of trust.
• Obtaining licenses and accreditations for occupations or registrations. For example as real estate agents, nurses, public vehicle drivers, firearms licenses and the rest.
• When volunteering in some organisations.
• When applying for commonwealth related jobs .
• For immigration purposes (must be applied via the Australian Federal Police).
• When applying for visas or employment overseas (must be applied via the Australian Federal Police).
• For adoption purposes (must be applied via the Australian Federal Police).