Please be ready with your application reference number starting with 'P'. For example P1234567
There are undoubtedly many reasons anyone will want a Police Check in Australia, depending on their needs. However, the most common "purpose" for the Police Check in Australia is for Employment purposes.
It is not hard to understand why when you consider how vital the Police background Check is to every sector. Most employers in Australia will instead assess a candidate's Police Check certificate than any other background check information. This leaves a delicate question and issue for the candidate – How to get a Police Check certificate for employment in Australia.
There are three primary mediums to apply for the Police Check in Australia, depending on the candidate's preference. However, the employer can specify the medium or source of the Police Background Check certificate based on their internal policies.
With any mobile, Tablet or P.C. device connected to the Internet, you can "Start” and “Submit” a Police Check application within 15 minutes. The great thing about this method is that it is entirely online; your application will not be affected by place or geography.
Also, once you get the soft copy of the Police Background Check certificate, you can email the result to your prospective employers for their assessment.
It generally takes less than 48 hours to process an online Police Check application, except in the case if a check is referred for manual processing in which case the check result will take longer. So unless a check is referred for manual processing, you can generally have your police check over to your employer within 24 to 48 hours.
The Australian Police confirm and issue all valid Police Checks to the candidate after a successful application. However, candidates must apply through any of their regional offices in the State/Territory they reside
However, as this process is paper-based, it takes 10 -15 days before the applicant gets their Check. The applicant may have to make frequent visits to the Police office until they complete their Police Check application and get their ID’s certified or attested.
Even though this method may be a little stressful, comply with it if your prospective Employer stipulates that you apply through this process.
The Local Post office also uses its resources as a courier agency to transfer candidates' applications to the National Police Checking Service. The candidate must complete the application form and deliver it to the local Post office.
The application methods for the various agencies are quite different even though it is the same distinct agency that processes all the Police Checks in Australia.
When applying through the Police, the candidate must physically visit the Police office or the Police force website to "Start an application". Also, depending on the State or Territory, this process may be primarily paper-based; it may require your physical presence at the Police office.
Online application process via ANCC
If you request the hard copy, it will be forwarded to your submitted postal address.
Applying through the Local Post office (may be a physical process)
The Police Check is conducted related to the "Purpose" the applicant selects on the Informed Consent Form. This selection is essential as you cannot switch the purpose and use it for a certificate in Australia.
For example, if you apply for a Volunteer Police Check, it cannot be used for Licensing or Employment. It is the same with any "Purpose" of the Police Check; you cannot use them for a different role than what you select on the application form.
So, the Employment Police Check is only different from other purposes depending on the offences they prioritise in the certificate.
The Police Check is a Nationally Coordinated Criminal History Check of the candidate’s criminal history in Australia. It includes all their convictions regardless of the Australian State or Territory jurisdiction they offended. It makes the Police Check a national background Check document in Australia.
You can use a Police Check certificate obtained in one State for an Employer or organisation in the other States. There are no differences in the details displayed in the National Police Check as far as it is for the same purpose.
For example, a Police Check obtained in Tasmania can be used in Queensland for the same purpose as the Police Check.
It is primarily the candidate that needs the Police Check that applies for it in Australia. The application process is more straightforward since accredited service providers opted to go the "online application" process. This process makes the application clear, easier and generally faster.
Any person above 16 can apply for the Criminal History Check using any of the mediums discussed. However, the applicant must correctly fill the blanks or select the correct options on the form.
Applicants will also have to complete their application process by submitting the required ID for the Check.
If the candidate has all these materials/documents ready, they are already halfway to obtaining a Nationally Coordinated Criminal History Check certificate in Australia.
Some employers fear improper or fraudulent actions in receiving the Police Check certificate from the candidate and wonder if there is a way to apply for the Police Check on behalf of the person.
Yes, employers can apply for a Police Check on behalf of a candidate as long as they grant their consent. National privacy principles on handling of criminal records mean that employers must be cautious when handling candidates' private information.
Australian National Character Check provides a Business Portal service that allows employers to streamline Police Check applications. By this service, an employer or organisation can manage, initiate, monitor and view the Police Check result of the applicant.
However, the employer or organisation must apply for approval on the ANCC portal before granting them this service.
No, the only thing the employer can do is to initiate the Police Check process for the applicant. They can do this by sending out “Invites” to the applicant’s email address that links them to the ANCC Police Check application portal.
An employer is not permitted to fill any document for the candidate unless with their permission. A Police Check application may be initiated and paid for by a third party, but the applicant must complete it.
Yes, the online Police Check application costs $48.90 in Australia and a further $9.95 for a hard copy of the certificate.
The candidate must pay this base fee before completing their application and ready it for the checking process.
Unless the employer caters for the cost and all expenses for a Police Check application, the candidate must pay the required sum.
Although specific roles or circumstances may grant discounts to the candidate, it remains a paid/sponsored service. There is no way of getting a free Police Check in Australia.
The reason for providing an identity document for a Police Check is for the accredited service provider to verify all the personal information you give efficiently.
Furthermore, not all the Identity documents are requested or required for the Police Check; the NPCS gives a list of documents that are acceptable to complete the Police Checking. Those documents include;
One Commencement of ID document
One Primary Use in Community Documents
Two Secondary Use in Community Documents
If you are an individual, you can obtain a national criminal record check certificate online via Australian National Character Check’s police check application and informed consent form. The results are dispatched via email.
Business and Enterprise Customers
Business and Enterprise customers are able to sign up to ANCC’s business portal where they can order, manage, track and view candidates’ criminal history check results on their business portal.
Organisations will undergo a process of approval prior to being granted access to ANCC’s business portal for the purpose of criminal history checks.
ANCC sends an invite to the applicant to complete their criminal record check online and handles the application and informed consent form. Contact ANCC’s business and enterprise partnerships team today to enquire about setting up a business portal for your organisation.
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