Please be ready with your application reference number starting with 'P'. For example P1234567
Applying for a Police Check in Australia can be easy if you understand the application process and all the things you need to. It even gets easier when you apply through an accredited online service provider.
Yes, online platforms like Australian National Character Check process the National Police Check application for the candidate. In addition to helping with processing the Police Check, they also ease the process through their customer support services for candidates who do not understand it so well.
It is important to note that the online criminal history check application process via Australian National Character Check (ANCC) does not require an applicant to certify identification documents. ANCC uses advanced methods by verifying ID documents via the Australian government’s document verification service (DVS) to check the authenticity of identity documents as well as other internal methods via our software system.
However, if you are applying for a criminal history check via a State or Territory Police Force then you may need to certify or attest your ID documents. You should carefully check the instructions of the criminal history check provider and follow their instructions accordingly.
One of the things applicants should know before a Police Check application is how to certify the Identity Document they submit (if it is needed).
Using the online process of ANCC, ID documents do not need to be certified. However, if you are applying via a State or Territory Police Force or via the post office, you may need to certify your ID documents. If ID documents need to be certified, they must be certified by authorised personnel or officials in Australia.
However, this is not a process you need to worry about; certifying an Identity document is easy, especially when you follow through with the helpful guide here.
The Australian rules makes the certification process easier for candidates due to the number of professionals allowed to act upon the Document. There is hardly a limitation to certifying your Police Check documents when you consider the number of personnel that can certify your documents. They include;
Almost all the registered health workers in the different divisions and sectors of medicine can certify your Police Check. These group includes;
All those employed to the Federal, State, and Local Territory service for over five years can certify your documents for a Police Check application.
It includes all educators working a full or part-time job in a university or other tertiary establishments in Australia.
Any member of the following groups;
If the documents have an origin outside of Australia, other relevant officers will have to certify them like;
The authorised officer must take specific steps in certifying or authorising an identification document for the Criminal History Check. Whichever personnel is authorising these documents should take it seriously, as it can get them in trouble in the event of fraudulent documents.
Although the process may seem straightforward, it still requires the personnel to employ the most cautious and safe actions.
The authorised officer must;
“I certify that this is an Authentic copy of the original, and the photograph is a true similarity of the person presenting the document as sighted by me", and sign and date the copy.
“I have reviewed the original document and certify this to be a true copy of the original page”, and sign and date the copy.
A document is considered certified if it has any of the following marks;
All pages or parts of the documents containing photographs or affixed passports must include the following statements by the Authorised officer;
‘I certify that this is a real copy of the original, and the photograph is a true likeness of the person presenting the document as sighted by me.’
When applying for the Police Check, there are instructions on what the candidates will and cannot do. The application process will clearly state which Documents the candidate must provide certified copies of. It is important to note that the online application process via ANCC does not require the applicant to certify identification documents.
If on the other hand you are applying for a criminal history check via a State or Territory Police Force then you may need to certify or attest your ID documents. Applicants should carefully check the instructions of the issuing provider and follow them accordingly.
Generally, there is no time limit to certifying your Document, given that the Document itself has not expired. Usually, most candidates submit a document that is certified within the last year.
For a more credible result, it is better to certify your Proof of Identity document between the period you need them and the last year.
The NPCS requires that every applicant submits at least 4 (four) documents that prove their identity and any other information they offer.
Where any ID document is written in a foreign language, there must be a reliable English translation from a Professional accredited translator by the National Accreditation Authority for Translators and Interpreters (NAATI).
The proof of Identity document falls into three categories including;
The applicant has to provide any two of the following identity documents to complete the requirement for their Police Check;
Even if your role qualifies you as an authorised person, you cannot certify your documents yourself. A third party should only do the certification, and if possible, they must not be related to you.
Therefore, you must visit any other authorised personnel you know rather than certifying the Criminal Background Check certificate yourself.
Not all four identity documents that you submit for a criminal history check must bear a photograph.
Although not all documents you submit will carry a photograph, at least one of any of the documents you submit must have a photograph and signature.
The medium you use in applying for the Police Check determines how you submit the required Identity documents.
The applicant can submit scanned copies, live photos or uploaded photos of their Identity documents through the online portal for an online application.
For physical or paper-based applications like applying through the Local Police office, the applicant may need to mail copies of their Identity Documents to the accredited provider.
If you are an individual, you can obtain a national criminal record check certificate online via Australian National Character Check’s police check application and informed consent form. The results are dispatched via email.
Business and Enterprise Customers
Business and Enterprise customers are able to sign up to ANCC’s business portal where they can order, manage, track and view candidates’ criminal history check results on their business portal.
Organisations will undergo a process of approval prior to being granted access to ANCC’s business portal for the purpose of criminal history checks.
ANCC sends an invite to the applicant to complete their criminal record check online and handles the application and informed consent form. Contact ANCC’s business and enterprise partnerships team today to enquire about setting up a business portal for your organisation.
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