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Home Other Checks and Registrations Charity and Not for Profit Police Checks in Australia

Charity and Not for Profit Police Checks in Australia

Australian National Character Check (ANCC) provides national criminal history checks for the purpose of charity and not for profit industry workers in Australia.

Most checks are dispatched within 24 hours after completion with the remaining that get referred for manual processing taking longer.

Individuals can apply for their police check using the online police check application forms.

The base price for a police check is $48.90 and applicants can pay securely online.

Charity and other not for profit organisations can streamline the ordering process for national police checks using ANCC’s business portal. Registration to the business portal is free of charge and there are no longer contracts.

Page Contents

Background Checks for Non-Profit organisations

There are various Checks available for organisations to assess the character or past behaviours of the people they employ. Some of them are;

However, the most popular of these background checks is the Police Check/Criminal History Check/National Police certificates.

Police Checks

A police check contains an individual’s list of Disclosable Court Outcomes (DCOs). The disclosure of convictions falls under the legislation of the State where the individual requests the Check.

A Police Check should always be requested in line with the roles or purpose of the Check. If you are applying for the role of a Volunteer caretaker, mention this as the purpose of your Police Check during application.

Police Check business portal for charity and not for profit enterprises

Enterprise customers can streamline the ordering, tracking, payments and results monitoring of national criminal history checks for their workers and volunteers.

ANCC’s police check business portal is a free to use service and there are no lock-in contracts.

Contact ANCC’s business and enterprise partnerships team to open an account.

Who can request a Police Check for non-profit purposes?

Anyone who wishes to know their status in the criminal records and database can request a Police Check. Also, since most job/volunteering applications list a Police Check as part of the screening requirements, an applicant may obtain a Police Check related to the roles they are applying for.

What shows up in a Police Check for non-profit works?

A Police Check will display details of all your convictions in Australia except Spent/Annulled convictions. These convictions are called the (DCOs) because they are considered releasable by the State. Some of the convictions you can expect to see include and are not limited to;

Depending on the purpose of the Police Check, Spent Charges are omitted from the Police Check results.

Your convictions can qualify as “Spent” under the Spent convictions scheme if some conditions are met. In other cases, the court may rule that certain conditions qualify as spent.

These are some of the conditions that can qualify an offence as spent;

What does not show up in an Australian Police Check certificate?

Some offences/charges don’t show up in your Australian Police Check certificate for various reasons. All pending charges before the court are not included in your check. Offences that are considered “spent” do not also come up in your Police Check, and therefore will not be used against your volunteering application.

Some of these offences are;

How to get a Police Check for non-profit purposes

The national criminal history check has become the most trusted and vital documents of most organisations and agencies before employment. Therefore, before requesting a Police Check, you should inquire about the details and method of request.

  • Request online via accredited agencies

  • On your tablet, mobile device or PC, you can apply through the online portal of Australian National Character Check (ANCC). There is no difference in the legitimacy of a check issued by ANCC and local police authorities.

    Using the online option is efficient, faster and more convenient.

    We also help organisations with conducting and verifying the Police Checks of their volunteers/employees.

  • Request through the local Police authorities

  • The local police office issues applicants with a Police Check for volunteer roles. However, many may see this method as cumbersome and slow. The application process involves completing paper based forms, and numerous trips to the Police office for verification.

    The online process is the fastest and most efficient method.

    How long does a Police Check last for non-profit purposes?

    A Police Check is valid from the time of issue and contains all updated criminal records of the individual up until that point. It is a point-in-time check that remains valid till when an updated check is requested.

    However, most non-profit organisations will refuse checks older than 3 months depending on their risk mitigation strategy. It is always advisable for volunteers to request updated Checks before applying for a new role.

    The requesting organisation/employer will inform you about the validity period before you provide an updated check. If you are convicted of an offence during this period, you should inform the organisation with an updated check.

    Is my Police Check valid for use in all non-profit organisations in Australia?

    While some documents may be limited by States or Territories borders, the national criminal background check certificate is valid and the same anywhere in Australia. Although the formatting of the certificate may vary across the States and Territories, the information is relevant nationally.

    A Criminal Record Check conducted in any state will contain all previous convictions in all state and territory records in Australia.

    So if you relocate, and want to continue volunteering in another State, your Police Check remains a valid document. However, your Police Check is not transferable among different volunteer organisations or role types; Police Checks are contingent on the purpose/need.

    The national criminal background check is valid in the following states and territories:

    Police Check in New South Wales (NSW)

    Police Check in Victoria (VIC)

    Police Clearance in the state of Western Australia (WA)

    Police Check in Queensland (QLD)

    Police Clearance in South Australia (SA)

    Police Check in Tasmania (TAS)

    Police Check in the state of Northern Territory (NT)

    Police Check in the Australian Capital Territory (ACT)

    What Is a Working with Children/Vulnerable Check?

    Depending on the role you are applying for as a volunteer, some organisations may request a Working with Children/Vulnerable Check (WWCC/WWVC).

    The WWCC is quite different from the Police Check. It also aids organisations to determine the suitability of an individual when working in roles that involve proximity to minors.

    A Volunteer teacher, nanny or Health practitioners must undergo these Checks before they are admitted into the non-profit organisation. However, not all States and Territories have a matured Working With Children Check system.

    A Working with Children Check is not an "all-round" check like the Police Check and only screen for offences that indicate previous/pending repulsive actions against children. Some of such offences are;

    A WWCC check can only be valid for a few years depending on the State's legislation. And during this period, the individuals are still monitored against acts that may revoke their certificate.

    You should research the State laws and territory (about a Working with Children Check) before applying.

    Volunteers from other countries

    It is not uncommon for people to immigrate to Australia with the aim of volunteering. However, it may become tougher for organisations to scrutinize or assess the applicant. However, non-profit organisations can still apply some other un-orthodox means for vetting their international applicants. They may;

    While these options may not be as security proof as a Police Check, organisations can also expand their screening process.

    What are the processes for volunteering in my State?

    Presently, the legislation for commonwealth or government funded/supported non-profit organisations mandates that all volunteers must provide an updated Police Check every three years. Updated Police Checks may be obtained from accredited agencies like Australian National Character Check (ANCC) or the Australian Federal Police (AFP).

    However, other details may vary across the different States and Territories in Australia.

  • Australian Capital Territory

  • Volunteers in a non-profit organisation must have a valid Police Check that is obtained from an accredited agency. However, working with vulnerable people registration (WWVP) will be necessary if the volunteer will have direct or indirect contact with vulnerable groups. Organisations should check with Access Canberra if their activities are classified as a “regulated activity” which requires the WWVP registration.

  • New South Wales

  • Police Checks are requested of volunteers working in Commonwealth Government supported or funded aged-care programs. And it is available to anyone above the age of 16.

    However, in place of a Working with Children Check, Volunteers must sign a Prohibited Employment Declaration Form. It applies especially to people who volunteer in non-profit organisations relating to children.

    The form is a declaration that they have never been convicted of offences relating to children. It is the obligations of the non-profit org, to enforce it together with any of their risk mitigation strategies.

  • Northern Territory

  • Volunteers above 18 years must provide a valid Volunteer Police Check. The fee may in some cases may be reimbursed to volunteers with approval from the requesting non-profit organisation

  • Queensland

  • The Police Check and a valid Working with Children Check are mandatory for all volunteers who work with children and vulnerable groups.

    Here, the WWCC is also called the "Blue Card".

  • South Australia

  • Volunteers must present a valid Police Check certificate which is open to all age groups.

    A working with children check will also be required if workers have access to children.

  • Tasmania

  • Volunteers in Tasmania require a Police Check certificate from an accredited agency. Applicants under the age of 16 may have their application countersigned by their guardians.

  • Victoria

  • Volunteers must apply for and present a Police Check before volunteering in any non-profit organisation.

    A WWCC is also mandatory for all child-related roles, and it is valid for 5 years.

  • Western Australia

  • Charity/non-profit organisations must ensure workers with contact to vulnerable groups are adequately screened. Australian National Character Check also provides updated Checks for individuals and volunteers. A Working with Children Check is also mandatory for people volunteering in child related roles. More information on the application is on the Children Screening Unit of the Department of Child Protection.

    Wrapping Up

    Non-profit organisations must protect all who they administer and bring help to. A Police Check remains a sound and valid document to assess a volunteer's suitability for the role they are applying for (especially with vulnerable groups).

    Lastly, the government may require an assessment of a non-profit organisations risk mitigation strategy before providing funding, grants, exemptions or incentives