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Nationally Coordinated Criminal History Check in Victoria (Vic)

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A nationally coordinated criminal history check in Victoria (Vic) can be obtained online via the Australian National Character Check (ANCC) website.

Most criminal history checks are dispatched to applicants within 24 to 48 hours, with the remaining that get referred for manual processing taking longer.

Applicants can obtain a nationally coordinated criminal history check online for a base price of $48.90. Payment options include debit card, credit card or PayPal.

The NCCHC certificate is a standard certificate for assessment almost everywhere in Australia. You cannot apply for specific roles, licenses, or in most cases volunteer in Victoria without showing your NCCHC certificate.

Even when the agency may require extra background checks, the NCCHC remains the primary Check of assessment.


Where do you need a Nationally Coordinated Criminal History Check?

In some sectors, you must provide an NCCHC check as part of your application. In other areas, the employer can request your NCCHC certificate as part of the internal mitigation policies.

Generally, an NCCHC is required for any of these applications;


Why do Employers or agencies request your National Criminal History Check?

The NCCHC is a veritable document for most employers to determine how suitable a candidate is for the role. The employer/agency can also refuse a candidate such functions or position depending on;


Employers or agencies will require an NCCHC check to;


A wrong step these days can ruin your brand and the service you provide. An agency working with the vulnerable must ensure they do not employ a person with a sexual assault history. The nationally coordinated criminal history check reveals if a person has a sexual assault conviction or an offence that will compromise the role they apply for.


Employers in financial institutions or related sectors are cautious of the candidates they admit into their organisation. The recruitment policies make it difficult for a person with a criminal history in;


Although the State may allow organisations to interpret convictions depending on their internal policies, it mandates some (e.g. aged care providers) to have some risk mitigation policies. Most employers satisfy this requirement by including the NCCHC as part of their internal risk management.


A common way for anyone to know their conviction details is by obtaining an NCCHC certificate. Knowing your "standing" convictions will help you prepare effectively for your applications or any other licensing.


Where can I apply for the Nationally Coordinated Criminal History Check?

The NCCHC is conducted by the National Police Checking service and issued through;

Accredited agencies like ANCC use their online portals to accept and process NCCHC applications for candidates. The process is entirely online and returns within 24 to 48 hours of the application unless the application gets referred for manual processing.

Applicants can also get their Criminal Record Check when they apply from a local Police force.

However, this process may be partly paper-based and applicants should allow 10 -15 days before they get a result.


What does the NCCHC Check disclose?

The details on your criminal records can either be Disclosable or Not Disclosable depending on the legislation of the State.

The Disclosable Court Outcomes (DCO) are the details you will find on the National criminal history Check. And they are mainly the unspent convictions that remain on your criminal records.

The details of a DCO includes;


Any conviction you get in a court brings to your criminal records on the Australian criminal database. These records will show in an NCCHC unless the Court commits them on special sentencing, or they become "spent."


While some convictions may be “spent” and removed from a criminal record, an offence of sexual assault will always appear on your NCCHC. The certificate will also show the kind of punishment that the court orders.


Offences of fraud in Victoria or nationally, misappropriation, theft offences, robbery and other finance-related violations will appear on the nationally coordinated criminal history check. These types of offences will hardly qualify for any legal pardons under the State laws if they come with a long imprisonment term.


The Court may choose to include your pending charges in a criminal record, especially if it relates to the purpose of the Check. Also, where the pending charge is of community risk or potential danger, the Court will record it in their criminal records.


A pending arrest warrant for a criminal offence may appear on the person's National Criminal History Check. When the Court grants a warrant for an arrest, it automatically enters the offender's criminal record after it is executed by the police.


Regardless of how old the conviction is, all your unspent convictions will show up in the NCCHC. However, Spent convictions are permanently excluded from your criminal records and national criminal history.


If the Court commits your sentence for a Good Behaviour Bond, the details will remain on your criminal records for the Bond duration.


Do Overseas records show in my National Criminal History Check?

The NCCHC is a nationally coordinated check that only lists your convictions given by an Australian court. The NCCHC will not disclose or include your overseas conviction unless an Australian Court is involved in the proceedings.

Employers who want to access candidates’ overseas records must employ other means.


What offences do not show in a National Criminal History Check?

Only the Disclosable Court Outcomes on your Criminal history will appear on a National Criminal History Check in Victoria. All other offences on your records that do not appear on the Check are Non-Disclosable under the law.

The following details are non-disclosable on your criminal records;


The Court can opt against sentencing you for an offence and commit you to less severe sentencing like a diversionary program. Such a program usually comes with certain conditions the offender must follow.


The Court will record nothing to your criminal record if it finds you guilty of the offence. Once the Court acquits you of an offence, you cannot be charged for that offence in future.


Police Cautions may enter the Police records, but not The Australian criminal database. The warnings or cautions the Police issues are less severe punishments that do not enter your NCCHC.


Some minor offences can be settled on infringements if the officer considers it less severe or a court hearing. Once the offender settles the infringement, it cannot enter their criminal records.


The Court may issue a restriction order on people they find aggressive or potentially dangerous. However, the main restriction order is issued by a court. It is not the same as a finding of guilt. Court orders do not show up in a criminal record.


Any sentence given by a religious, political or cultural group outside of the Australian legislation does not appear in an NCCHC. The Australian Court is the only institution that can pronounce a person as a "Criminal."


The Spent convictions scheme is a nationwide program that removes the eligible conviction from a person's criminal records after a "Good Behaviour Period".


What is the Spent Convictions Scheme in Victoria?

Convictions that have a sentencing outcome of 30 (thirty) months or less will as per the Spent Convictions Bill in Victoria makes some offences eligible to be spent automatically.

Non-conviction outcomes where there was no conviction recorded and also convictions for offences that were committed when a person was under the age of fifteen will end up getting spent immediately from the date of a person’s conviction.

Convictions Spent after the Good Behaviour Period

Convictions can become spent in Victoria after the crime-free period elapses without the person re-offending. However, a serious conviction that incurred significant imprisonment may not qualify for the Spent convictions scheme.

The Crime free period for offences in Victoria are;

It must also follow that;


Applying to the Magistrate to have your offence spent

The person can also apply to the Magistrate to have their offence “Spent”. A person convicted of a serious offence can apply to have the offence spent if other extenuating factors relate to the case.


How long does a NCCHC last?

The Nationally Coordinated Criminal History Check (NCCHC) is a point-in-time check; it is only current at the point of issue; it cannot expire in the ordinary sense. However, since the criminal records are constantly updated depending on the candidate's legal dealing, it is best to update your NCCHC at respectable intervals.

Furthermore, most organisations or employers refuse Criminal Background Check results that are older than three months. And it has become an implicit policy among all employers in Victoria; this is why most people think the NCCHC expires.


How can I obtain a nationally coordinated criminal history check in Victoria (Vic)?

Individuals

If you are an individual, you can obtain a national criminal record check certificate online via Australian National Character Check’s police check application form. The results are dispatched via email.

Business and Enterprise Customers

Business and Enterprise customers are able to sign up to ANCC’s business portal where they can order, manage, track and view candidates’ criminal history check results on their business portal. Organisations will undergo a process for approval prior to being granted access to ANCC’s business portal.

ANCC sends an invite to the applicant to complete their criminal record check online and handles the application and informed consent form. Contact ANCC’s business and enterprise partnerships team today to enquire about setting up a business portal for your organisation.

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